Starter
Duka, salon, kiosk
KES 2,000 /month
Billed monthly
- 1 location, 1 terminal
- Up to 3 staff accounts
- Sales, receipts & shift reports
- Basic inventory tracking
- Email support
POS & Retail Systems
Cloud POS plans
Monthly software subscription. Hardware sold separately or use your existing devices.
Growth
Retail, pharmacy, restaurant
KES 3,500 /month
Billed monthly
- 1 location, 2 terminals
- Up to 8 staff accounts
- M-Pesa STK Push at till
- Advanced inventory & low-stock alerts
- KRA eTIMS-ready exports
- Priority support
Multi-branch
Chains, wholesale, franchises
KES 5,500 /month
Billed monthly
- Up to 3 locations included
- Unlimited terminals per branch
- Branch dashboards & stock transfers
- Multiple M-Pesa tills
- Full eTIMS invoice automation
- Dedicated onboarding manager
Enterprise & custom ERP: From KES 8,000/month or project-based — scoped after discovery. Request enterprise pricing →
How long does it take to build and deploy a POS system?
Most single-location deployments go live in 5-10 business days. Multi-branch implementations typically take 2-4 weeks, including training, data setup, and go-live support.
Related: supermarket POS scope · request exact project quote
One-Time Setup
Professional implementation (not DIY)
Implementation includes environment setup, product import, cashier and manager training, and post-launch checks. Every rollout is configured to your actual workflow, not a generic template.
Starter setup
From KES 15,000
- Product catalog upload (up to 500 SKUs)
- Receipt printer & till configuration
- 2 hours on-site or remote training
Growth setup
From KES 22,000
- Everything in Starter
- M-Pesa Daraja & till mapping
- eTIMS device registration support
- Full team training session
Multi-branch setup
From KES 35,000
- Per-branch rollout plan
- Central inventory sync
- Finance & manager dashboards
Add-Ons
Extend as you grow
| Add-on | Price | Notes |
|---|---|---|
| Extra location / branch | KES 600/month | Scales cleanly for multi-location operations |
| Extra POS terminal | KES 400/month | Per additional checkout device |
| KRA eTIMS live integration | KES 800/month | Included in Growth & Multi-branch; add-on for Starter |
| Payment gateway maintenance | KES 1,500/month | M-Pesa, card, or bank API upkeep — see payments page |
| Cloud hosting & backups | KES 2,500/month | Managed hosting with monitoring |
Beyond POS
Custom systems & cybersecurity
KRA eTIMS & billing
From KES 25,000 setup
+ KES 2,500/month compliance support
Invoice automation
Audit trail
Compliance details
Custom software
Websites from KES 80,000
Mobile apps from KES 150,000 · ERP from KES 260,000
Scoped per project
Milestone billing
All services
Cybersecurity
Vulnerability scan from KES 45,000
Penetration test from KES 120,000 · Retainer from KES 25,000/mo
KDPA-ready
Executive report
Security services
Pricing principles
How pricing is structured
| Pricing area | How we bill | What this means for you |
|---|---|---|
| Core POS license | Monthly per plan | Predictable recurring cost with support included |
| Implementation | One-time onboarding fee | Structured rollout, staff enablement, and go-live quality checks |
| Add-ons | Optional monthly modules | Enable eTIMS, extra branches, payment maintenance only when needed |
| Custom systems / ERP | Milestone-based project billing | Clear scope, delivery milestones, and controlled project spend |
Prices exclude VAT where applicable. Safaricom M-Pesa transaction fees apply directly to your business account. We do not take a percentage of your sales.
Build & Own POS
Buy the full system and source code
For organizations that want long-term control, we offer a one-time build model where you own the POS platform, source code, and deployment assets. Typical Kenya custom POS projects are commonly scoped in the KES 200,000 to 800,000+ range depending on complexity.
Can I buy a POS system with full source code ownership in Kenya?
Yes. Our build-and-own model includes source code transfer, environment setup guides, and IP assignment on final handover. Optional maintenance can be retained monthly, or your in-house team can run the system independently.
Related: monthly POS pricing · request ownership quote
Ownership Starter
Offline + desktop-only POS
From KES 15,000
One-time project fee
- Desktop POS interface (single machine)
- Offline sales capture and receipts
- Basic stock and cashier workflows
- Barcode scanning support
- Cash drawer and shift close summary
- Basic customer and supplier records
- Local setup and quick onboarding
- Source code handover
Ownership Growth
Basic POS + M-Pesa integration
From KES 30,000
One-time project fee
- Everything in Ownership Starter
- M-Pesa checkout integration (STK/Till)
- Payment reconciliation basics
- Branch-ready structure for scale
- Role permissions for cashier/supervisor/admin
- Refund, void, and discount approval controls
- Low-stock alerts and reorder prompts
- Purchase order and stock receiving flow
- Source code + deployment notes
Ownership Enterprise
KRA + M-Pesa integrated system
From KES 75,000
One-time project fee
- Everything in Ownership Growth
- KRA eTIMS integration workflow
- Advanced M-Pesa reconciliation controls
- Audit-ready reporting exports
- Inter-branch stock transfers and controls
- Loyalty points and customer spend analytics
- Exception reporting (voids, reversals, overrides)
- Finance exports for accounting/ERP sync
- Offline-first sync architecture
- Full IP transfer package
Build-and-own fees are project-based and exclude hosting infrastructure. Optional maintenance retainers are available if you prefer managed support after handover.
Need more features? We can extend any package with additional modules, advanced workflows, and complex custom integrations based on your operations.
| Optional advanced module | Use case | Complexity |
|---|---|---|
| Restaurant mode (KOT + table management) | Hospitality and fast-service operations | Medium |
| Pharmacy mode (expiry + batch + prescription workflow) | Chemists and pharmacies | High |
| Multi-warehouse and central procurement | Wholesale and multi-location retail | High |
| Fraud controls (server-side payment validation) | Reduce fake M-Pesa SMS fraud exposure | Medium |
| API integration to ERP/accounting/payroll | Unified back-office operations | High |
People also ask
Related POS pricing questions
Pricing FAQ
Common questions
Do you charge per transaction?
No. Our model is a flat monthly software fee plus optional setup. Standard Safaricom M-Pesa rates apply between you and Safaricom only.
Is hardware included?
Subscriptions cover cloud software, hosting, backups, and support. Printers, scanners, and tablets can be quoted separately or you can use existing equipment.
Can I pay monthly without a contract?
Yes. Month-to-month is available. Annual billing saves 15% and is recommended once you are live and stable.
What if I need something not listed?
Most enterprise and integration work is quoted after a short discovery call. We provide a written scope with milestones before any build starts.
Ready to start?
Get an exact quote for your business.
Tell us your locations, staff count, and whether you need M-Pesa, eTIMS, or custom integrations. We respond within one business day.